Why might proof of employer status be required for job adverts?
A job advert may be published only by the company itself or by a person authorised to act on its behalf. suchen.expert may therefore request evidence relating to the company, identity or authority to represent it.
This verification is intended in particular to make it more difficult for:
- non-existent vacancies to be advertised,
- third-party job adverts to be copied without permission,
- people to pose as employers or recruiters without authorisation,
- applicants to be misled by false company information,
- job adverts to be misused to obtain money, login details or personal documents.
Proof of employer status makes an advert easier to verify. However, it does not replace the applicant’s own review of the job advert.
Who may publish a job advert?
A job advert may be published, for example, by:
- the owner or legal representative of the company,
- a person duly authorised to do so,
- a competent member of the HR department,
- an authorised recruiter or a recruitment agency engaged by the company.
Anyone acting on behalf of a company must be genuinely authorised to do so. A publicly available job advert must not simply be copied and republished under a different name.
Recruiters and agencies must truthfully represent their role. They must not give the impression that they are the employer themselves if they are merely acting on behalf of another company.
Distinguishing between company accounts and verification
Companies can register separately for a company account on suchen.expert. This account can be used to enter company details and manage business adverts.
Setting up a company account does not automatically mean that all details have been fully verified. Depending on the account, function or advert, suchen.expert may request additional supporting documents.
A displayed verification status may indicate that certain details or documents were checked through the designated process. It does not mean that every subsequent job advert will automatically be approved.
Enter company details correctly
When registering, please enter only complete, accurate and up-to-date information. Depending on the registration form, this may include:
- company name,
- company address,
- VAT identification number,
- IBAN,
- contact telephone number,
- business email address,
- password,
- requested company documentation.
Use the company’s actual legal or trading name. Provide only a VAT identification number and an IBAN that are assigned to the company and that you are authorised to use.
The registration form states that certain details and uploaded files cannot be amended independently once registration is complete. If a correction is required, please contact support via the contact form.
A technically valid submission does not automatically confirm the accuracy of the details or a person’s authorisation to act on behalf of the company.
What supporting documents may be required?
The documents required depend, among other things, on the legal form, the company details entered and the specific reason for the review.
Possible supporting documents may include:
- business registration or trade licence,
- current extract from the commercial register,
- incorporation or registration documents for a legal entity,
- proof of authority to act on behalf of the company,
- power of attorney from the company for a recruiter,
- other documents expressly requested for the review.
Please upload only the documents that have actually been requested. Please observe the file formats, file sizes and other requirements specified in the registration or upload form.
Submit supporting documents securely
Submit proof of the company and authority to represent it only through the designated upload function or another secure method expressly specified by support.
Do not publish such documents:
- in the title or description of an advert,
- as a public advert photo,
- in messages to applicants or other users,
- via a link sent by an unknown person,
- on social media or in public file repositories.
Company documentation may contain private addresses, dates of birth, signatures, register information or bank details. Therefore, submit only the documents needed for the particular review.
Passwords, PINs, TANs, one-time codes, full activation links and session cookies are not required for company verification and must not be disclosed.
What information should be included in a job advert?
A job advert should clearly set out the role being offered and the key terms and conditions of employment.
Useful details may include:
- specific job title,
- main tasks and responsibilities,
- required knowledge, qualifications or professional experience,
- place of work or planned remote-working arrangement,
- type of employment,
- whether the role is full-time or part-time, or the number of hours,
- working hours or shift pattern,
- planned start date,
- fixed term, if applicable,
- remuneration or the basis for calculating it, where this information is intended or required,
- required licences, driving licences or supporting documents,
- factual information about the application and selection process.
Avoid vague statements such as ‘easy work with very high earnings’ if the work and the terms of remuneration are not explained clearly and comprehensibly.
Advertise only a vacancy that actually exists or is specifically planned. Self-employment, training, an investment opportunity, a brokerage arrangement or a commission-based sales model must not be misleadingly presented as regular employment.
Where may contact details be provided?
Under the General Terms of Use, email addresses, telephone numbers and postal addresses must not be published in either the title or the description of an advert.
Instead, please use:
- the designated company and profile fields,
- the messaging function on suchen.expert,
- other contact options expressly provided by the platform.
This rule must not be circumvented by using alternative spellings, images, QR codes or hidden references.
Business contact details provided during registration may be needed for account management and a possible review. Even so, they do not automatically belong in the publicly visible advert text.
Formulate job vacancies in a non-discriminatory manner
Requirements for applicants must relate to the specific role, a necessary qualification or a legal requirement.
Avoid blanket requirements relating to:
- ethnic origin or racial categorisations,
- gender,
- religion or belief,
- disability,
- age,
- sexual identity,
- nationality or mother tongue, if the specific skill actually required can be described instead.
If specific language skills are required for the role, describe the necessary level and the specific reason. For example, write ‘proficient written German for customer correspondence’ rather than the blanket statement ‘native German speakers’.
Further guidance can be found in Avoiding discriminatory content in adverts.
What applicant data may be requested?
Only request information and documents that are actually required for the specific recruitment process and may be lawfully processed.
Do not ask applicants to send the following data through an advert or a platform message:
- passwords or login details,
- PINs, TANs or one-time codes,
- complete activation or reset links,
- online-banking or card-verification details,
- payments to gain access to a job interview,
- unnecessary full copies of identity documents,
- access to private email, social media or cloud accounts,
- information about health, family or religion without a sound legal reason why this is necessary for the vacancy.
Bank details may be required for the payment of remuneration once an actual employment contract has been concluded. They do not belong in a public job advert and should not be requested unnecessarily during the initial contact.
Information about data processing by suchen.expert is provided in the Privacy Policy. The company concerned remains responsible for its own processing of applicant data.
What does verified status mean?
A verification status may mean that certain company details or supporting documents have been checked through the designated process.
However, it is not a comprehensive guarantee of the following:
- the company’s financial reliability or solvency,
- the actual availability of a specific vacancy,
- the accuracy of all details in the job advert,
- the quality of the workplace or working conditions,
- the identity of every person using the company account,
- compliance with all obligations under labour, tax or social security law,
- the employer’s future conduct,
- the conclusion of an employment contract.
Even a verified company remains responsible for its adverts, its communications and compliance with applicable law.
The approval of a job advert does not confirm that all details have been fully verified, either legally or in fact.
How can applicants check a job advert?
Applicants should not rely solely on a company name, logo, professionally designed advert or displayed verification status.
Where possible, check:
- whether the company actually exists under the name given,
- whether the website, legal notice and publicly accessible register details match,
- whether the person communicating is recognisably employed by the company,
- whether the email domain used belongs to the company,
- whether the duties, remuneration and type of contract are described in a clear and comprehensible manner,
- whether a plausible interview or selection process takes place,
- whether a clear written contract is offered before work begins,
- whether unusual time pressure or unjustified secrecy is demanded.
A registry entry may confirm certain company details. However, it does not automatically prove that the person contacting you is actually acting on behalf of the company or that the specific job offer is genuine.
What warning signs might indicate a fraudulent job offer?
Scrutinise an offer particularly carefully if you are asked to:
- pay an unusual fee before a job interview or before starting work,
- purchase equipment exclusively through an unknown link sent to you,
- transfer money through your private account,
- accept or pass on payments for other people,
- forward parcels without a clear business reason,
- use cryptocurrencies, gift cards or payment methods from which funds are difficult to recover,
- open a bank, payment or user account for the company,
- disclose passwords, security codes or login details,
- install remote-access software without a legitimate reason,
- move all communication immediately to an external messaging service,
- sign a contract without being given sufficient time to review it.
If you have any suspicions, save the advert link, advert ID, profile name and relevant message history. Do not make any payments or provide any further sensitive data until you have verified the offer through independent, official contact channels.
Further guidance can be found in How can I protect myself from fraud on suchen.expert?
Why might a job advert be rejected despite being posted from a company account?
Reviewing a company account and reviewing an individual job advert are separate processes.
A job advert may be rejected, amongst other reasons, if:
- the authorisation to publish it cannot be verified,
- the company details and the advert details contradict one another,
- the position on offer is not described in sufficient detail,
- unauthorised contact details appear in the title or description,
- the advert contains misleading claims regarding earnings or success,
- discriminatory requirements are used,
- unnecessary or unauthorised applicant data is requested,
- the offer breaches legal regulations or platform rules,
- problematic images or external links are included,
- additional evidence is required.
A verified company account does not automatically guarantee that every advert will be approved. Conversely, publication of an advert does not confirm that the entire company has been comprehensively reviewed.
What should I do if my advert is rejected?
First read the reason for rejection shown and correct the existing entry, where the user interface permits this.
Depending on the reason for rejection, the following steps may be necessary:
- checking and completing the company details,
- providing the requested documents through the designated secure method,
- describing the duties and type of employment more precisely,
- correcting contradictory or misleading information,
- removing contact details from the title and description,
- replacing discriminatory wording with objective requirements,
- removing unnecessary requests for applicant data,
- deleting problematic images or links,
- resubmitting the corrected advert for review.
Do not try to circumvent a rejection by posting several almost identical adverts, using another account or employing wording intended to conceal the issue. Revision and resubmission do not guarantee approval.
Further assistance is available in How do I edit a rejected advert and resubmit it? and Rejected adverts / What should I do?
How long does the review take?
We cannot guarantee a fixed processing time for the review of a company account or a job advert. The actual time required may depend on whether the details are complete, whether further evidence is needed, or whether an additional review is required.
Check the current status in ‘My Adverts’ and follow the guidance shown there. Do not submit the same advert more than once merely because the review has not yet been completed.
Further information about the general process can be found in How does the process of publishing adverts on suchen.expert work, and what should I expect?
How do I report a suspicious job advert or a problem with verification?
You can report a suspicious job advert using the designated reporting function. Instructions can be found in How can I report an advert on suchen.expert?
If you have any questions regarding a company account, requested supporting documents or an unclear rejection, you can also contact support via the contact form.
Please only provide the necessary information:
- advert link or advert ID,
- company or profile name,
- brief description of the problem,
- relevant dates and times,
- a redacted screenshot, where applicable.
Do not send passwords, one-time codes, complete security links or unsolicited full identity documents.
